EXTERNAL REPRESENTATION, MEDIA, FUNDRAISING & PUBLIC COMMUNICATION

(Applicable to Khidmat-e-Khalq Foundation)

6.1 Objective

To ensure that all external communication, media interaction, fundraising activities, and public representations of the Foundation are responsible, accurate, and aligned with its mission, while protecting its credibility and legal standing.

6.2 Authorized Spokespersons

The following office bearers are authorized to represent the Foundation for official communication, media interaction, and external correspondence:

President – Mohd Hammad Mohd Saee Khan

Secretary – Khan Shamshuddin

Treasurer – Khan Ajaz Ahamd Mohd Baqridi

Members and volunteers may support outreach and activities; however, official statements or representations on behalf of the Foundation shall be made only with prior authorization.

6.3 Fundraising Appeals & Public Requests

Fundraising appeals, donation requests, or public campaigns shall:

• Be approved by the President and Secretary
• Clearly mention the official name of the Foundation
• Direct donations only to the official bank account or authorized UPI
• Follow applicable laws and ethical standards
• Fundraising without authorization in the name of the Foundation is not permitted.

6.4 Use of Name, Logo & Identity

The name, logo, letterhead, seal, and digital identity of the Foundation shall be used only for authorized and official purposes.

Use for personal benefit, third-party gain, or political activity is not permitted and shall be reviewed under the governance framework.

6.5 Social Media & Digital Communication

• Official social media and digital platforms shall function under the supervision of the Secretary – Khan Shamshuddin.
• Content shared shall be factual, respectful, and aligned with the values of the Foundation.
• Disclosure of financial figures, beneficiary details, or sensitive information shall be done with due care and approval.

6.6 Media Interaction Guidelines

• Media interactions shall be conducted responsibly and in good faith.
• Information shared should be accurate and verifiable
• Exaggerated claims or misleading statements shall be avoided
• Matters involving finance or legal aspects may be coordinated with the Treasurer, where appropriate

6.7 Prohibited Representations

The following actions are not permitted:

• Making commitments or guarantees without authorization
• Presenting personal opinions as official views of the Foundation
• Political endorsements or affiliations in the name of the Foundation
• Collection of funds through personal channels or accounts

6.8 Monitoring & Review

The Managing Committee shall oversee compliance with this policy.

Any concerns or violations shall be reviewed and addressed in accordance with the ethics and discipline framework of the Foundation, with corrective measures taken as appropriate.

Internal Adoption Note

This framework forms part of the internal governance and communication system of Khidmat-e-Khalq Foundation and shall remain operative unless modified or amended through an appropriate resolution passed in a duly convened meeting.