COMPLIANCE CALENDAR, STATUTORY FILINGS & REGULATORY REPORTIN

(Internal Governance Framework – Khidmat-e-Khalq Foundation, Mumbai)

7.1 Objective

To ensure timely and orderly compliance with applicable statutory, regulatory, and reporting requirements of the Foundation, supporting smooth functioning, continuity of operations, and stakeholder confidence.

7.2 Coordination of Compliance

Monitoring and coordination of compliance activities shall be managed internally as follows:

• Secretary – Khan Shamshuddin

Overall coordination of statutory compliance and maintenance of related records

• Treasurer – Khan Ajaz Ahmad Mohd Baqirdi

Financial filings, audit coordination, and tax-related compliance matters

• President – Mohd Hammad Mohd Saee Khan

General oversight and periodic review of compliance status

The above responsibilities are functional and may be reassigned by internal decision or resolution, as required.

7.3 Compliance Calendar

The Foundation shall maintain an internal compliance calendar covering key obligations, including:

A. Annual & Periodic Activities

• Annual General Meeting (AGM)
• Managing / Governing Committee meetings
• Annual activity report
• Annual financial statements
• Statutory audit, where applicable

B. Registrar & Government-Related Filings

• Submissions to the Registrar of Societies
• Updates on the NGO DARPAN portal
• Intimation of changes in office bearers or registered address
• Submission of reports as required by authorities

C. Tax & Financial Matters

• Filing of Income Tax Returns
• Audit report submission, if applicable
• Compliance related to tax exemptions or registrations, if granted
• Maintenance of PAN and related financial records

D. Donor & Stakeholder Communication

• Utilization or activity updates to donors, where appropriate
• Disclosure of activities and impact summaries
• Responses to donor or stakeholder information or due-diligence requests

7.4 Meetings & Record Maintenance

Meetings held for statutory or compliance-related purposes shall, as far as practicable:

• Be conducted with appropriate notice
• Fulfil quorum requirements
• Have minutes and resolutions properly recorded
• Be approved or signed by authorized office bearers

7.5 Handling Delays or Lapses

In the event of any delay or lapse in compliance:

• The Secretary shall keep the President and Treasurer informed
• Corrective steps shall be initiated at the earliest opportunity
• Reasons and remedial actions shall be documented for internal reference
• Repeated or intentional lapses, if any, may be reviewed under the applicable governance and discipline framework.

7.6 Professional Assistance

Where necessary, the Foundation may seek support from external professionals such as:

• Chartered Accountant
• Legal Advisor
• Compliance Consultant

Such engagement shall be undertaken with appropriate internal approval.

7.7 Record Preservation

All compliance-related filings, acknowledgements, challans, and correspondence shall be:

• Preserved as part of internal statutory records
• Made available for audit, inspection, or review when required

7.8 Applicability

This framework applies to all office bearers and persons involved in statutory, regulatory, or compliance-related functions and shall be followed in a practical and responsible manner.

Internal Adoption Note

This framework forms part of the internal governance and compliance system of Khidmat-e-Khalq Foundation and shall remain operative unless modified through an appropriate internal resolution.